SHAMROCK TOWNSHIP
REGULAR BOARD MEETING
Wednesday, June 23, 2010

Board Chairman Charles Quale called the meeting to order at 7 p.m. and led the Pledge of Allegiance. Present were Supervisors Nancy Karjalahti and Ron Smith, Treasurer John Brula, Clerk Candace Bartel, road maintenance employee Tim Turner, and residents Rich Biernat, Gary Hamack and Mark Johnson, and Craig Nelson from Morton Builders, Grand Rapids.

The minutes from the June 10, 2010, regular board meeting were approved on a motion by Nancy Karjalahti, seconded by Ron Smith.

Correspondence: The following were received: Aitkin County Association of Townships (ACAT) meeting info & minutes, Northwoods Regional ATV Trail System meeting/open house, MDH Water Protection Grants available, John Palmer’s request for information on 209th PL.

Gary Hamack and Mark Johnson voiced concerns about water runoff and washouts. Gary expressed concern about water going on his septic system and asked if there is some way to reduce the amount of water running on his property. A road view was scheduled for July 14 at 4 p.m. at 19806 472nd Street to inspect the area. It was noted that some of the natural drainage areas to the township lakes have disappeared or been blocked due to development. Discussion was held about who pays for correction of water drainage issues; no answers were given.

OLD BUSINESS:
Election Assistance Grant/Building remodeling: Craig Nelson from Morton Builders, Grand Rapids, was present with plans for entrance door replacement and overhead door removal. After much discussion throughout the meeting on design options Ron Smith moved to approve the construction proposal from Morton Buildings, Inc., Grand Rapids (for the removal of two overhead doors, two ADA compliant service door replacements (one with power assisted opener), one additional service door, one added window, an added Gable porch and removal and replacement of designated interior Hi-rib panels and removal and replacement of all exterior Hi-rib panels), in the amount of $20,960.00 seconded by Nancy Karjalahti; motion carried unanimously. Motion by Ron Smith, seconded by Nancy Karjalahti, to approve a down payment check to Morton Buildings in the amount of $2,100.00; motion carried. The township will sell the used overhead doors once they are removed.

Road report: Tim Turner reported they have been grading and pulling shoulders; finished digging banks back, mulch and seeding on the Floe Road; and mowing ditches has started, they may use the mower for two weeks. They are still working on the road sign inventory.

Tim and Marvin had looked at a tractor in Duluth and other tractors available online. There was discussion on the purchase of a used tractor and new mower in comparison to renting for a short time each year. Motion by Charles Quale, seconded by Ron Smith, to purchase a 2007 Challenger model MT455B, from Ziegler for $40,770 and a new boom mower from Diamond Mowers for $22,831 (total of $63,601.00); motion carried. Charles Quale will sign the purchase agreement.

Mr. Putnam on 512th Lane contacted Tim and would like the turnaround improved. He is also concerned about the location of the road. Mr. Putnam will check with Tim when he is up here.

484th Street: Charles Quale talked with property owner Mark Youngren and he is in favor of the project and has given verbal consent for equipment to access the project from his property and leave equipment on his property, if needed. At this time, we are not doing the full design (not to include the holding pond on the other side of the road). We need to get a release to work on private property from the property owners. There is an agreement with BSALWMP for the township to facilitate the project and cost share with BSALWMP.

188th Avenue: Nothing new to report; waiting to hear from Matt Reid, SEH engineer.

Building: Nothing new to report. Need to check with the township attorney on the status of the building closeout.

Ball field: Ads have been placed for quotes on the shaping of the field. Questions have been asked on leftover equipment. It was stated that there are some bats, balls, helmets and a t-ball stand in the small storage shed. There is enthusiasm for the project and many have offered to volunteer. Quotes are due on July 6.

Radio System Update: Ben Crowson, DSC, will be contact the clerk when he will be in the area to look at the township system. There will not be a fee if it’s a sales call but if it turns into a service call, there will be a fee.

NEW BUSINESS:
Cleaning of the buildings was discussed. A list of cleaning duties will be developed and an ad placed for quotes.

The schedule for election judge training and the list from the county auditor of those interested in being trained as election judges was reviewed. The people on the list were provided with the training schedule.

Information from the PERA training seminar was tabled.

A variance request from Janis Stevens, 19037 509th Lane, for a setback of thirteen feet from a road was reviewed. There was question as to whether the road is a private easement road or part of a plat. The board expects that the established county ordinances will be followed.

Big Sandy Lodge Tax Abatement Financing: Nancy Karjalahti moved to accept the application for tax abatement financing that was submitted to Aitkin County, seconded by Ron Smith; motion approved unanimously. The public hearing to approve the tax abatement financing was set for 6 p.m. on Thursday, July 22. Ross Wagoner, Aitkin County Economic Development, and Don Proulx, Big Sandy Lodge, will be notified of the hearing date.

Meeting adjourned at 10:15 p.m.

Candace Bartel, Shamrock Township Clerk
Charles Quale, Shamrock Township Board Chairman

MINUTES WERE APPROVED AT THE JULY 8, 2010, REGULAR BOARD MEETING.

SHAMROCK TOWNSHIP
REGULAR BOARD MEETING
Thursday, June 10, 2010

Board Chairman Charles Quale called the meeting to order at 7 p.m. and led the Pledge of Allegiance. Present were Supervisors Nancy Karjalahti and Ron Smith, Treasurer John Brula, Clerk Candace Bartel, road maintenance employee Marvin Turner, and residents Rich Biernat, Candi Kral, Mr. and Mrs. Easton Floe and Amber Lehman from the Voyageur Press.

The minutes from the May 25, 2010, regular board meeting were approved on a motion by Ron Smith, seconded by Nancy Karjalahti.

The treasurer reported the following fund balances for the period ending May 31, 2010: General Revenue Fund, $(8,818.07); Road & Bridge Fund, $328,620.18: Fire Fund, $23,257.34; Building Fund, $110,369.13; Sewer Fund, $4,576.75; Parks & Rec Fund, $31,384.75; and the Lease/purchase Fund, ($878.53). The Road & Bridge CD’s total $227,015.37; Building final payment CD, $75,328.13; Sewer Fund CD’s $81,487.78; Kirt Properties escrow CD $4,626.27. Interest received May 28 was $416.33; other receipts totaled $74. Total cash and savings balance on hand as of May 31, 2010 was $876,969.10. Liabilities are the building bond at $575,000. Motion by Nancy Karjalahti, seconded by Ron Smith to approve the treasurer’s report; motion carried unanimously. Motion by Ron Smith, seconded by Nancy Karjalahti, to approve payment of claims and payroll totaling $20,672.39, motion carried unanimously. The treasurer reported the Kirk Properties CD will mature and rollover on June 27.

Correspondence: The following were received, a MN DNR poster and information on roadsides for wildlife; training schedule for Board of Appeal and Equalization; thank you letter from Lake Minnewawa Association; request from Spencer Township on cemetery guidelines; notice to renew our membership in the state cooperative purchasing venture; the Lake Country Power annual report; and information on the secretary of state’s “vote in honor of a veteran’ initiative. The clerk ordered buttons from the secretary of state and they are available at the townhall.

Mrs. Floe expressed concern about the condition and increased traffic on 490th Street and asked if the township had plans to pave it. She also asked about the calcium chloride application. Charles Quale said there are no plans to pave the road at this time. He explained the calcium chloride was done in selected areas to aid in road stabilization and was not done for dust control. Nancy Karjalahti abstained from the conversation as she lives on 490th Street. Charles Quale suggested contacting the neighbors in the area to see if they would go together and pay for calcium chloride application next year. Ron Smith suggested the traffic counter be put on to get a count on the road.

OLD BUSINESS:
Building: The township attorney is working on putting a plan in place to get the maintenance building project finalized. Notice was received that Mensing Construction has filed a claim against the payment bond. The township attorney was notified of the claim. Freeman Electric installed photoelectric units on four of the exterior lights, put an outlet in for the air compressor and replaced a light ballast. The will be contacted to check the air exchange unit.

Road report: Marvin Turner reported that the roads have been bladed, gravel has been put down, the shoulders on 510th LN, 492nd LN and 482nd LN have been pulled, brush was cut and trimming done on 188th Ave., trees were cut on 520th LN near the public access, the parking area was reshaped and gravel added, tires from clean-up day were picked up except for some that were over the bank, the scrap metal from clean-up day has been picked up, there is a pickup load of trash – permission was given to take it to the transfer point, the sign inventory has started – a copy was provided for review, calcium chloride has been applied, and the rental mower tractor will be here possibly next week. It was suggested to pull the shoulders on 490th Street. There was discussion on the need to have the mower for a longer time or a second time later in the year or to contact Sentence to Serve to work on the problem areas. Motion by Nancy Karjalahti, seconded by Ron Smith, to see if we can get a mower after Labor Day; motion carried.

484th /486th Streets: Charles Quale did not contact Mark Youngren over Memorial Day weekend. Nancy Karjalahti talked with Janet Smude, BSALWMP, and they have funds available to cost share on the project. Charles Quale will try to contact Mr. Youngren before the next meeting.

188th Avenue: A proposal was received from Matt Reid, SEH, for the design and construction services for reconstruction of two sections of 188th Ave. Discussion was tabled until later in the meeting.

Ball field: The maintenance men took elevations; a gentle slope is needed. Ron Smith moved to place a notice for quotes in the Voyageur Press and the Aitkin Independent Age for preliminary shaping and leveling of the ball field per drawing and elevations available at the townhall, quotes due by 4 p.m. July 6, seconded by Nancy Karjalahti; motion carried. The motion was amended to include the project to be completed by September 1; amendment carried.

Big Sandy Lodge Tax Abatement Financing: Nancy Karjalahti talked with Don Proulx, Big Sandy Lodge, and Ross Wagner, Aitkin County, Economic Development & Forest Industry Coordinator, in regard to the township doing a tax abatement financing for Big Sandy Lodge like Aitkin County did. Motion by Nancy Karjalahti, seconded by Ron Smith, to go forward with the process for tax abatement financing for Big Sandy Lodge; motion carried. Nancy will contact Ross Wagner for assistance.

Radio System Update: Marvin Turner reported the radio in the grader is not working. The one from the Sterling truck can be used temporarily. Proposals from DSC and Martin Communications were reviewed. Ben Crowson, DSC, will be contacted to attend a future board meeting or schedule a time to meet with one of the supervisors and the maintenance men.

Election Assistance Grant/Building remodeling: Craig Nelson from Morton Builders did not contact us as requested. Motion by Nancy Karjalahti, seconded by Charles Quale, to have Ron Smith contact Craig Nelson, Davey Johnson, and Jeremy Paquette to design a reconstruction of the building; motion carried. The doors need to be replaced first to meet the time frame for the election assistance grant.

Snowplowing policy: A special board meeting was set for July 14 at 7 p.m. to work on the snowplowing policy. The agreement to provide snowplowing on non-maintained township roads was tabled.

NEW BUSINESS:
Jack Brula reviewed recommendations from the recent MAT short course regarding documentation of meetings. He suggested the township purchase a tape (digital) recorder that will interface with a computer so the minutes can be saved to a CD. Estimated cost would be $150. Motion by Ron Smith, seconded by Nancy Karjalahti, to allow the purchase of a digital recorder; motion carried.

Attendance at the July 1st MAT short course at Black Bear was discussed. The clerk and the deputy clerk will attend the clerks’ election training session.

484th Street: Nancy Karjalahti moved to have the township be the facilitator and cooperate with BSALWMP on the Nelson/Youngren project, seconded by Ron Smith; motion carried. This is pending approval of the project by property owner Mark Youngren.

188th Avenue project: The SEH proposal was reviewed. Motion by Ron Smith, seconded by Nancy Karjalahti, to accept the proposal as presented; motion carried.

Meeting adjourned at 9:15 p.m.

Candace Bartel, Shamrock Township Clerk
Charles Quale, Shamrock Township Board Chairman

MINUTES WERE APPROVED AT THE JUNE 23, 2010 REGULAR BOARD MEETING.

SHAMROCK TOWNSHIP
REGULAR BOARD MEETING
Tuesday, May 25, 2010

Board Chairman Charles Quale called the meeting to order at 7 p.m. and led the Pledge of Allegiance. Present were Supervisors Nancy Karjalahti and Ron Smith, Treasurer John Brula, Clerk Candace Bartel, road maintenance employee Tim Turner, and residents Rich Biernat and Jim Carlson.

The minutes from the May 13, 2010, regular board meeting were approved on a motion by Ron Smith, seconded by Nancy Karjalahti.

Correspondence: The Lake Country Power annual meeting information and director ballot were received. Action on the ballot was tabled.

OLD BUSINESS:
Building: Craig Nelson, Morton Builders, will stop in to look at the proposed remodeling of the old building and what work the board wants Morton to do. Charles Quale talked with Davey Johnson about drawing a design for the remodeling project. Jeremy Paquette would be another possible design source.

Duluth Steel notified the clerk that they are still owed $17,810 on the maintenance building. They were referred to architect, John Geissler. Ron Smith stated that he has been unable to contact John Geissler as directed at the last meeting. Motion by Nancy Karjalahti, seconded by Ron Smith, to have Troy Gilchrist, township attorney, proceed with closing out the finalization on the maintenance building and to check with the bond company to see if the performance and payment bonds are still in effect; motion carried.

Tim Turner corrected the statement in last month’s minutes regarding the make-up air unit; it is still not operating correctly even after the repair by Gartner Refrigeration Co. Approval was given to have Freeman Electric look at the make-up air unit. Freeman Electric will be replacing four exterior lights and putting in an outlet for the air-compressor.

Road report: Tim Turner reported that the roads have been bladed, 400 yards of gravel have been put down, calcium chloride sections have been marked, calcium chloride was applied to some of the short sections of road on May 21, the rest of the calcium chloride will be applied on May 26, the scrap metal from clean-up day has been removed from the LMA garage site and will be picked up from the township site soon. Tim was authorized to arrange to have the tires picked up. The DNR has rolled the leaf sites. Jim Carlson commended the board on the clean-up day effort.

188th Avenue: Matt Reid, SEH, met with Ron Smith, Tim Turner, and Marvin Turner on May 24 and inspected the areas needing repair. Matt suggested milling both sections, moving a portion of the road by Timbershores, replacing a culvert, the problem by Greenwood has most likely been caused by muskrats, and several options for shoreline stabilization were mentioned. Ron Smith moved to have the clerk send a letter to Matt Reid asking him to present a proposed plan for the project, engineer a plan for each step, give the cost of SEH doing the bid process (the township may be interested in doing this), and having SEH oversee the work on the project, seconded by Nancy Karjalahti; motion carried.

Road sign replacement plan: The first step will be to identify the location and number of various signs. The regulatory signs will need to be replaced first starting with the stop signs.

484th /486th Streets: Nothing new to report. Charles Quale will try to contact Mark Youngren over the Memorial Day weekend.

There was discussion on damage done to roads on the Sheshebe circle by ATV’s especially on weekends. Charles Quale will contact the sheriff’s office and request extra patrol for this area over the upcoming weekends.

Annual Road View: The report was distributed for review. It was noted that the roads are overall in good shape.

Ball field: Size and other requirements were discussed. Tabled to later in the meeting to allow the board time to inspect the site.

Big Sandy Lodge Tax Abatement Financing: Information on the county approved plan was reviewed. Further discussion was tabled; Nancy Karjalahti was given approval to contact Don Proulx regarding possible township tax abatement financing.

Radio System Update: Duluth Superior Communications was contacted; waiting to get their quote on system upgrade.

Big Sandy Water Institute: Jim Carlson explained the funding challenges for this year and clarified the funds donated to ISD#4; these funds were used exclusively for the Big Sandy Water Institute. Motion by Ron Smith, seconded by Nancy Karjalahti, to donate $2500 to the Big Sandy Water Institute; motion carried.

Ball field (cont.): The board inspected the ball field site and discussed various options. Request for quotes will be published after more information on the dimensions, etc. is presented at the next meeting.

Snowplowing policy: Discussion was tabled. It was suggested to discuss the policy and agreement to provide snowplowing at a second monthly meeting and designate the meeting for that purpose or schedule a special board meeting for it.

NEW BUSINESS:

Tractor/mower purchase: Designating a supervisor authority to sign a purchase order to purchase a used tractor/mower was discussed. Further discussion was tabled to the next meeting.

Four large pine trees near the flag pole are dead or dying. It was suggested to wait until winter to take them down unless they show signs of disease.

Permission was granted to the clerk to attend PERA employer training in June.

Meeting adjourned at 9:17 p.m.

Candace Bartel, Shamrock Township Clerk
Charles Quale, Shamrock Township Board Chairman

MINUTES WERE APPROVED AT THE JUNE 10, 2010 REGULAR BOARD MEETING.

SHAMROCK TOWNSHIP

REGULAR BOARD MEETING

Thursday, May 13, 2010

Pledge of Allegiance
April 8, 2010 Regular Board meeting minutes
April 23, 2010 Board of Appeal & Equalization minutes
Treasurer’s report
Claims for approval

Correspondence: MN Dept. of Agriculture workshops on emerald ash borer; Lakes & Pines newsletter; Aitkin Co. Historical Society newsletter; USDA Rural Development REAP info; ARDC Regional Transportation Grant info; Anderson Bros. aggregate price list; Aitkin Co. culvert order form; Sheila Rogne certified MNDOT aggregate analysis; Springsted newsletter; LCP business newsletter.

Don Pru, Pru Properties, Big Sandy Lodge& Resort liquor license

Rick Anderson, New Century Communications

Concerns from residents not on the agenda

OLD BUSINESS:
Building: replace outside lights, make-up air unit

Roads:
Road report
Road sign replacement/management plan
484th/486th Streets
188th Avenue – road view
Annual Road View – set add’l day

Ball Field - helipad

Radio system

Election Assistance Grant/Building remodeling

Organizations requesting funding

Clean-up day – follow-up report

Annual Election, AutoMark expenses

Snowplowing policy

Agreement to provide snowplowing on non-maintained township roads

SHAMROCK TOWNSHIP

REGULAR BOARD MEETING

Thursday, April 8, 2010

Board Chairman Ron Smith called the meeting to order at 7 p.m. and led the Pledge of Allegiance. Present were Supervisors Nancy Karjalahti and Charles Quale, Treasurer John Brula, Clerk Candace Bartel, Turner Township Supervisor Jim Dixon and resident Rich Biernat.

The minutes from the March 4, 2010, regular board meeting were approved on a motion by Nancy Karjalahti, seconded by Charles Quale. The minutes from the March 9 annual meeting were distributed for review; they will be approved at the 2011 annual meeting.

The treasurer reported the following fund balances for the period ending March 31, 2010: General Revenue Fund, $7171.30; Road & Bridge Fund, $341,403.43: Fire Fund, $23,518.45; Building Fund, $111,881.31; Sewer Fund, $4,569.70; Parks & Rec Fund, $32,135.15; and the Lease/purchase Fund, ($878.53). The Road & Bridge CD’s total $224,509.83; Building final payment CD, $75,000; Sewer Fund CD’s $80,480.92; Kirt Properties escrow CD $4,615.91. Interest received March 31 was $479.02. Total cash and savings balance on hand as of March 31, 2010 was $904,407.47. Liabilities are the building bond at $575,000. Motion by Charles Quale, seconded by Nancy Karjalahti to approve the treasurer’s report; motion carried unanimously. Motion by Nancy Karjalahti, seconded by Charles Quale, to approve payment of claims and payroll totaling $17,010.70, motion carried unanimously.

Correspondence: The following correspondence was received - Lake Minnewawa Association newsletter, ARCD Planning Commission workshop information, MDH well testing results, Route 66 Sign Shoppe information, Damage Prevention/Safety Seminar information, Anderson Bros. annual forum invitation, township wall maps are available, GameTime catalogs and information on the draft comprehensive plan for the county recreation plan. The board approved ordering two large township maps through the Aitkin County 4-H office.

Jim Dixon, Turner Township Supervisor, inquired about the possibility of Turner Township purchasing 3,000 cubic yards of class 5 from the township. The board stated that the township does not have any extra class 5 and thus would not be able to sell any to Turner Township.

REORGANIZATION:

Motion was made by Ron Smith to appoint Charles Quale as board chairman for the coming year, seconded by Nancy Karjalahti; motion carried unanimously. Ron Smith moved to appoint Nancy Karjalahti as board vice-chairperson, seconded by Charles Quale; motion carried unanimously.

The following regular board meeting schedule was adopted on a motion by Ron Smith, seconded by Nancy Karjalahti: Thurs., May 13 & Tues., May 25; Thurs., June 10 & Wed., June 23; Thurs., July 8 & July 22; Thurs., Aug. 12 & Tues., Aug. 24; Thurs., Sept. 9 & Sept. 23; Thurs., Oct. 14 & Oct. 28; Tues., Nov. 9; Thurs., Dec. 9; Thurs., Jan. 13, 2011; Thurs., Feb. 10; Thurs., Mar. 3; Tues., April 12.; motion carried unanimously. All meetings will begin at 7 p.m.

Ron Smith moved to designate the Voyageur Press as the official township newspaper for the publishing of legal notices, seconded by Nancy Karjalahti; motion carried unanimously.

Motion by Ron Smith, seconded by Nancy Karjalahti, to keep the posting places for township notices the same as last year (the townhall, Sather’s Store, Willey’s Bait Shop and Whispering Pines); motion carried unanimously.

Motion by Nancy Karjalahti, seconded by Ron Smith, to designate by resolution the Grand Timber Bank as the township’s legal depository and authorize Charles Quale, Ron Smith, Nancy Karjalahti, John Brula and Candace Bartel signature authority on the township’s checking account, John Brula and Candace Bartel transfer authority on the money market and checking accounts, and authorization to John Brula and Candace Bartel to handle the certificates of deposit as directed by the township board; motion carried unanimously.

Motion by Ron Smith, seconded by Nancy Karjalahti, to allow the board members to attend training courses during the year; motion carried unanimously.

OLD BUSINESS:

Building: The township attorney’s letter to architect John Geissler directing him to proceed with the close out of the building project was reviewed and approved.

Road report: Riprap was added to the bottom of the steps by the bridge on Bridge Road, road blading started on March 15, rock chips have been used in several bad sections, culverts were checked, blacktops have been patched with cold mix, stumps were cut on 492nd Lane, 490th Street and 220th Avenue, maintenance was done on the leaf sites, routine equipment maintenance was done, and the tennis nets were put up. Authorization was given to order replacement swing seats and chains. Work on the ball field was discussed. Motion by Ron Smith, seconded by Nancy Karjalahti, to get quotes on shaping the ball field and removing stumps; motion carried unanimously. Work on ditching on sections of 490th Street was discussed; this will be evaluated when the annual road view is done. Road sign replacement/management was discussed. There will be a sign seminar May 6 in Brainerd. Options for ordering salt for salt/sand mix were discussed. It was decided to stay with the current supplier.

484th/486th Streets: Nancy Karjalahti and Tim Turner met with Janet Smude, Aitkin Co. Soil & Water, and Nicole Sternquist, TSA 3 project engineer, on April 8 at 19551 484th Street (Nelson property). There are two separate parts to this project. A sediment basin is proposed for the north side of the road (county land). This will involve removing trees, sloping, adding riprap, erosion blanket and seeding of natural plants. The estimated cost for this part is $23,000. The second part of the project is channel shaping between the Nelson and Youngren properties. Both property owners have verbally agreed to the project. BSLWAMP has grant money to cost-share on this part. Both projects will be inspected during the annual road view. Nothing was presented on the 486th Street.

188th Survey: Options for repairing sections were discussed. A road view was set for April 14 at 4:45 p.m. beginning at Timbershores.

DNR Pit Lease: Notice was received from the DNR that a separate storage lease is not required.

Calcium Chloride Application: Information from the county engineer for this year’s application was reviewed; the rate is the same as last year, $160 for 400 feet. It was agreed to cost share half and half with the property owners for application ($80 each for 400 feet). The clerk will place ads. Discussion on the cost savings provided by having reduced number of times the roads are graded and the stabilization benefits from the calcium chloride. Residents on Sheshebe Point have requested the township pay the total cost of the calcium chloride application. There are areas that need class 5 added that routinely have calcium chloride applied. The possibility of contracting the hauling of gravel to these areas was discussed; need to determine how much gravel is available. This will be reviewed on the annual road view. The application of calcium chloride should be presented at the annual meeting. Residents on the unaccepted portion of 209th Place (Minnewawa Estates) will be allowed to apply for application but will be required to pay the full cost.

Radio System Update: Radio system suppliers were discussed. Charles Quale will check with the company providing radios to the power company.

Election Assistance Grant: There was no new information on the grant. Charles Quale presented some ideas for expanding the meeting room, entrance door placement and relocating the clerk’s office. Charles talked with Craig Nelson, Morton Builders, about remodeling the townhall. Craig will meet with Charles the week of April 12 at the building to discuss options.

Organizations Requesting Funding: Tabled to the next meeting.

Clean-up Day: Eight dumpsters will be ordered; the cost will be the same as last year. Tire pick up will be arranged after the clean-up day.

Snowplowing policy: Discussion was tabled.

Variance request – Reger: The variance was approved by the county board of adjustment with three conditions. The garage must be one story with no living quarters, the vehicle entrance will be on the north side of the garage, and the requested set back of five feet was approved.

Laminating of maps: The clerk reported that Floe International will laminate the maps for $2.20 a page. Motion by Nancy Karjalahti, seconded by Ron Smith, to have the maps laminated by Floe International; motion carried unanimously.

NEW BUSINESS:

The Board of Appeal and Equalization procedure was discussed. It was agreed that three stations will be set up in one room. The meeting will be April 23.

Four board members will attend the Urban Short Course on April 22 in Otsego.

The Aitkin County Association of Townships will meet April 15 at the McGregor Community Center. Agenda and meeting information was distributed.

Rates for port-a-potties were reviewed. Darlow Excavating will be contacted to provide a port-a-potty near the tennis courts with weekly cleaning for the summer.

Times were set for the annual road view beginning on May 3 at 3:30 meeting at Grace Lutheran Church and May 5 and May 6 at 3:30 meeting at the town hall.

Meeting adjourned at 10:03 p.m.

Candace Bartel, Shamrock Township Clerk
Charles Quale, Shamrock Township Board Chairman

THE MINUTES WERE APPROVED AT THE REGULAR BOARD MEETING ON MAY 13, 2010.